Administrative Coordinator (Part-Time)

Location: Richmond Main Street Initiative, Richmond, CA

Responsible to: Executive Director

Hours: 25-30 hours/week (M-F). Event Assistance during weekday evenings and early mornings may be required.

Starting salary: $18-$22/hour, DOE (no benefits)

Who We Are

Richmond Main Street Initiative (RMSI) is a community-based nonprofit organization dedicated to revitalizing historic downtown Richmond, California as a vibrant, pedestrian-friendly urban village offering products, services, arts and entertainment that reflect our community’s rich and diverse heritage.

On July 17, 2012, Downtown Richmond property owners approved by 75% (weighted by assessment) the Downtown Richmond Property and Business Improvement District (DRPBID) which is a self-imposed and self-governed property tax assessment to fund and expand established environmental and economic enhancements that augment base level City services. The DRPBID managed by RMSI will build on the momentum and investments already made in Downtown to create a more economically viable, attractive, and safe district.

More information about our mission, approach, projects, programs, and events available at

The Position

Under the direction of the Executive Director, the Administrative Coordinator performs a range of administrative duties in support of the program activities for the organization.

Administrative Coordinator will perform an array of duties involving executive support, board support, event management, project management, finance management, organization management and public relations. Requires superior communication and interpersonal skills, superior business writing skills, time and task management skills, follow up skills, organizational skills, and attention to detail. Requires the use of initiative and independent judgment, change management, and leadership skills in processing of administrative duties.

We are seeking a detail oriented candidate with excellent organizational, written, and oral communication skills with the ability to prioritize multiple job tasks and demonstrate sound judgment. Candidate must possess ability to work under the pressure of deadlines and maintain a team-oriented focus.

Specific Duties Include

  • Database maintenance: updating fields, forms, queries, and reports
  • Generating statistical information from the database for reports
  • Developing, distributing, and updating mailing lists
  • Supporting organization with planning, research, and writing grant proposals
  • Soliciting donations and writing reports to funders
  • Regular updates to website and other social media
  • Other miscellaneous administrative duties as required


This position requires a highly skilled individual with experience in:

  • Non-profit accounting
  • Database management and the generation of reports
  • Working knowledge of Microsoft Office, Quickbooks , Salesforce with desktop publishing experience with Adobe Photoshop programs
  • Finance/accounting principles with experience in accounts receivable, accounts payable and financial reporting preferred
  • Social media marketing

Skills and Experience

  • Bachelor’s degree preferred, with preferably a concentration in business and/or marketing.
  • A high school diploma is required.
  • One to two years of administrative support experience.
  • Spanish speaking or bi-lingual applicants a plus.
  • A knowledge of and commitment to improving the city of Richmond.

We offer a collaborative work environment and progressive work culture. This is a part-time 25-30 hour position.

The Application Process

Please submit your resume and cover letter via one of the following methods:

   Mail: Richmond Main Street Initiative c/o Admin Coordinator, 1600 Nevin Plaza, Richmond, CA 94801

   Email (PDF format):

   Fax: (510) 236-4052

Deadline: April 15, 2019

Richmond Main Street is strongly committed to diversity and encourages applications from people from all backgrounds.

No phone calls please.

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